Joyce Weiss

I work with organizations and individuals who want to kick conflict and chaos to the curb - Queen of Conflict Resolution and Communication Coach

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December 12, 2011 By Joyce Weiss Leave a Comment

Improving Communication Skills Between Generations in the Workplace

Even though people in the various generations often don’t agree, there is one thing they all agree on: Respect for each other in the workplace simply doesn’t exist. Those in the older generations (the Silent Generation and the Baby Boomers) think the younger workers of today are lazy and disrespectful. On the other hand, the younger generations (Generation X and the Millennials) think the older workers are stuck in their ways and too closed-minded.

Despite these differences, people from the varying generations must work together productively for the company to succeed. If they let their generational outlooks get in the way, conflict will result.

Use the following suggestions to overcome generational differences so everyone can get along:

Know each others preferences

In a nutshell, the Silent Generation and the Baby Boomers prefer face-to-face communication. They like consensus, and they expect everyone to respect authority. They don’t like conflict and will avoid it at all costs.

Generation X and the Millennials love online meetings. They twitter each other and use e-mail the majority of the time. They’re not afraid to confront others; they want their voices heard. They dislike being on teams and prefer to work alone.

While we can’t automatically assume every single person in a particular generation behaves and thinks a certain way, knowing the generalities is a great first step. Therefore, take the initiative to learn about the other generations you work with. The more you understand their point of view and what events shaped their lives, the more you’ll be able to work with them without conflict.

Spend time with each other

Simply knowing each other’s preferences is one thing; it’s another to actually spend time learning from the person. Remember that learning and mentoring is a two- way street. Just as younger people can learn things from older people, the older generation can definitely learn from the “kids.”

As you do this, realize that you’ll likely have to make compromises. For example, a younger person can teach an older person about some new computer communication tool. The younger person will need to employ patience during the training, and the older person will need to keep an open mind to the new technology. You’ll also have to confront your own personal biases and work through them. Only then can you truly benefit from the interaction.

Be open to talking things out

The older people don’t understand what all the pierced noses and tattoos are about, while the younger people can’t comprehend how someone can be so loyal to a company. Instead of just wondering in silence, it’s time to talk it out ­ with the very people you don’t understand. As long as the conversation stays respectful and does not turn into an accusatory yelling match, it will be a healthy way to gain broader understanding of each other. The sooner you start the conversation, the quicker you’ll resolve differences.

Bridge the Gap

Generational differences can be tough. However, when you are open and honest and take the time to really listen to each other, you can overcome any perceived differences ­ real or otherwise. A little generational understanding can go a long way to boosting the company’s bottom line.

Check out the link below for more ideas to improve communication skills
Understanding 5 Generations to Reduce Conflict in the Workplace

Was this helpful?
Let us hear your thoughts in the comment section below.
Feel free to share these tips with your team-Just be sure to give Joyce credit when you share or publish.
Sign up at the RSS feed on the blog site to be included in future blog posts from Joyce on this subject.

Until next time, Remember…

“You Get What You Tolerate!”
Joyce Weiss, M.A., CSP
Conflict Resolution Consultant & Accountability Coach

 

Filed Under: Communication, Conflict and Resolution Specialist, Conflict in the Workplace, Generations in the Workplace, How to Improve Communication in the Workplace, Improving Communication, Increase Respect in the Workplace, Team Synergy
Tagged With: Communication, Conflict and Resolution Specialist, conflict in the workplace, effective communication, Generations in the Workplace, how to improve communication skills, improving communication skills, listening skills, personal accountability, respect, respect activities, Respect in the Workplace

December 12, 2011 By Joyce Weiss Leave a Comment

Do You Want to Feel Empowered to Reduce Conflict in the Workplace?

Do these questions sound familiar?

How can I encourage people to make decisions when management is absent?
How can I encourage calculated risks so our company stays current?
How can we act as a team, instead of individuals striving for separate goals?

The answer is in one word…EMPOWERMENT. Empowerment gives confidence, strength, and trust in your own authority. Successful businesses especially know the impact of an empowered team.

Learn the 5 P’s of empowerment to support motivated people who’ll bring long-lasting results:

1. Permission…to make decisions and take risks.

Help people see how they’re setting up roadblocks to their success. You may hear people saying “I’m not ready yet”, or “I don’t know enough”. If I waited until I was ready to make that perfect keynote speech, I’d still be waiting!
Encourage calculated risks! These positive statements should become standard in your workplace:

“Everyone fears new things when they are on unfamiliar territory.”
“The only way to get rid of the fear of doing something is to go out and do it.”
“There are three kinds of people – those that make things happen, those that watch things happen, and those who wondered what happened!”

2. Protection…even if they make a mistake.

Make sure the penalty for failure is not greater than the penalty for doing nothing. Part of growth is learning from our mistakes.
Make sure you stand by your coworkers, even when they fail. If they make a mistake, ask this very important question, “What did you learn, and how would you handle it differently if this situation came up again?”

3. Purpose: Know the company’s goals and answers to the typical conflicts that arise.

Challenge your coworkers by asking why and why not. This forces constant improvement.
Recognize market changes. Encourage problem solving and brainstorming. Technology is expanding at an amazing rate, making some present techniques obsolete. Look at trends and then be ready

4. Proficiency: Know the difference between complacency and excellence.

Encourage people to think of themselves as the owners of their own careers. Help them learn features and benefits of every product and service in the company.
Train people to listen to the client’s needs. Role play with common objections, so staff is prepared when they’re rejected. This way, everyone will be more prepared.

5. Pay-off: Appreciate and recognize superior work.

All people have a basic need for appreciation ­ don’t be afraid to speak up. Let your coworkers know the success of the business is partly due to their efforts and achievements.

When you use the 5 P’s of empowerment you’ll see an increase in morale, productivity, and success. These are my tried and true methods – experiment with your own, then sit back and enjoy the fabulous results!

Do you want to go deeper and find out the benefits of accountability coaching?  If so, check out the link below to see how Joyce can help you get to your next level in your your career and improve your working condition.
What is accountability coaching?

 

Was this helpful?
Let us hear your thoughts in the comment section below.
Feel free to share these tips with your team-Just be sure to give Joyce credit when you share or publish.
Sign up at the RSS feed on the blog site to be included in future blog posts from Joyce on this subject.

Until next time, Remember…

“You Get What You Tolerate!”
Joyce Weiss, M.A., CSP
Conflict Resolution Consultant & Accountability Coach

 

Filed Under: Collaboration Strategies, Communication, Conflict and Resolution Specialist, Conflict in the Workplace, Great Leaders, How to Improve Communication in the Workplace, Improving Communication, Increase Respect in the Workplace, Team Synergy
Tagged With: Communication, Conflict and Resolution Specialist, conflict in the workplace, effective communication, employee morale, how to improve communication skills, personal accountability, personal development, respect, Respect in the Workplace, team building, trust

December 11, 2011 By Joyce Weiss Leave a Comment

5 Team Building Tips to Reduce Conflict in the Workplace

Will teamwork bring in more clients and keep the ones you’ve got? Yes!

People who work together may develop the dreaded “Who cares?” disease. Highly infectious, it slowly erodes all the good efforts that a few excellent workers produce.

However, it’s reversible if you take immediate action. Start with these 10 tips:

1. FIND OR CREATE A TEAM LEADER

Great teams don’t just happen. They are carefully and purposefully built by a team leader. Get someone to take charge – whether it’s the manager or anyone interested in group leadership.

2. DEVELOP GOOD COMMUNICATION

Now that the team leader is in place, call the team together. Focus on how individuals can improve skills and finances and help the company grow ­ only possible by working together.

3. FIGURE OUT WHAT YOUR COMPANY NEEDS TO BE SUCCESSFUL

Every winning business starts out with a purposeful, short-term and long-range plan. Decide what the company goals are for the next day, week, month, and future.

4. ASSESS THE STRENGTHS, WEAKNESSES AND NEEDS OF THE TEAM

When you know who is good at what, it’ll be easy to assign tasks to team members in order to reach the goals. Assign accordingly!

5. AGREE ON TEAM RULES

Successful teams have written rules which they develop themselves. Start with these helpful ones: Tell a person when you don’t agree, don’t talk about people behind their backs, and never be late for trivial reasons. Your team will get the idea after a few examples.

If you want to find out how your team can improve it’s working condition, check out Joyce’s consulting services.  Joyce can come to your workplace for a customized program.  Visit the link below to find out how you can reduce
conflict in the workplace!

You will also hear a podcast to give you more ideas to use with your team.

“Our team was tremendously impacted by the Team Building Program that Joyce Weiss presented to our office. There were several people on our team who did everything possible to avoid one another. During the sessions Joyce helped everyone see how the negative energy between those two individuals affected the entire office. Everyone was given the opportunity to express their concern – which really helped. The best part of the training was when Joyce taught us how to speak directly to each other in a respectful way. By the end of the workshop there was a tremendous difference in our team. The stress level of everyone dissolved. Several weeks went by and I noticed the two people that had the main issue with one another were having a conversation with each other. I called Joyce immediately to let her know how she really left a positive impact on our office. Thank you Joyce!” –

Cpl Steve A. Richardson, Jr, Regional Contracting Office. Marine Forces Reserve

Was this helpful?
Let us hear your thoughts in the comment section below.
Feel free to share these tips with your team-Just be sure to give Joyce credit when you share or publish.
Sign up at the RSS feed on the blog site to be included in future blog posts from Joyce on this subject.

Until next time…Remember

“You Get What You Tolerate!”
Joyce Weiss, M.A., CSP
Conflict Resolution Consultant & Accountability Coach

Filed Under: Collaboration Strategies, Communication, Conflict and Resolution Specialist, Conflict in the Workplace, How to Improve Communication in the Workplace, Improving Communication, Increase Respect in the Workplace, Individual and Team Coaching
Tagged With: Communication, Conflict and Resolution Specialist, conflict in the workplace, effective communication, Facts about Stress, personal development, relationships, respect, respect activities

November 21, 2011 By Joyce Weiss Leave a Comment

Do You Want to Improve Team Morale by Reducing Conflict in the Workplace?

Many of my clients experience communication gaps because they are not in the same locations and they work on their own special projects.

Conflict in the workplace exists because communication loops are not completed and expectations are not expressed. This blog post will cover 2 tools that you may have read in my other posts. I feel that it is worth reviewing Be Direct with Respect® and Verbal Aikido. These are tools that can be used daily to reduce conflict in your workplace.

I recently had the privilege of working with the  Ely District Bureau of Land Management in Ely Nevada. There were Archeologists, Biologists,  Special Legislation Program Managers, Geologists, and other BLM specialists who attended the Team Building Program.

This impressive group is responsible for 11 1/2 million acres in the areas of fire, fuel control, support services, accounting, contracting, maintenance of roads, recreation sites, fences, grazing, wild horses plus so many other issues concerning requests and actions on public land.  This group feels passionate about what they do for the public and their enthusiasm is something that I don’t get a chance to see very often.

I hope that you enjoy reading the tips that we covered during the training. They will improve communication skills to reduce conflict in your workplace. They are ideas that you can use immediately.

1. The Power Talk Formula

This tool is perfect to use with colleagues, managers, the public or even your family.

I am ______________________your emotional response

When_____________________non judgmental

Because___________________how it effects you

“I am frustrated when I continuously repeat my concerns about the team gossip because this negativity is decreasing the morale for all of us.”

“I am thrilled when I see the team working on completing the communication loop because this will help remove some of the our daily stress.”

Remember NOT to use the words “you,” “but” or “should”.  These words make others feel defensive.  If someone becomes defensive it could be a signal that your communication caused the other person to push back.

Pay attention to your tone of voice and the words that you use.

Check out this blog post to receive more information on The Power Talk Formula

2. Verbal Aikido

Remember that the person who pulls back is the stronger one in the conversation.  Verbal Aikido helps you diplomatically deal with difficult people and bullies.

Here are some tips to use the next time someone pushes you:

  • Take a deep breath
  • Do your best to remind yourself not to push back
  • Agree with the person by saying something like,

“I agree that I did not get back to you immediately.

Let’s take care of this right now while we have each other on the phone.”

This example does not contain any excuses which causes others to push us even more.  We are all tired of excuses.

  • Ask a question when someone says, “You are always so negative.”  Your response could be, “Always?” or “Specifically tell me when I was negative.”  Be prepared to hear the feedback and not push back by getting defensive.

I know about this first hand when an audience gives constructive feedback. I do my best to listen openly because those are times when I learn about myself.

Check out this article to find more ideas on verbal aikido

Martin Luther King Jr said,

“Our lives begin to end the day we become silent about things that matter.”

Below is a photo of Joyce with Special Legislation Management and Program Analyst Elena Montenegro-Long, Special Legislation Program Manager Carol Bass, Archaeologist Leslie Riley, and  Biologist Marian Lichtler.

Joyce spending dinner with Ely District BLM

Check out these 2 videos from Elena Montenegro-Long and Leslie Riley on what they learned from the Team Building Program:

Was this helpful?
Let us hear your thoughts in the comment section below.
Feel free to share these tips with your team-just be sure to give Joyce credit when you share or publish.
Sign up at the RSS feed on the blog site to be included in future blog posts from Joyce on this subject.

Until our next visit,

This is Joyce Weiss

and remember,

“You get what you tolerate!”

Filed Under: Communication, Conflict and Resolution Specialist, Conflict in the Workplace, How to Improve Communication in the Workplace, Improving Communication, Increase Respect in the Workplace, Miscellaneous
Tagged With: Communication, Conflict and Resolution Specialist, conflict in the workplace, effective communication, personal development, relationships, resolve conflict and interpersonal issues

November 11, 2011 By Joyce Weiss 4 Comments

Do You Want to Turn Negative Situations Around to Reduce Conflict in the Workplace?

If you answered, “yes,” then this article is for you.

When a conflict in the workplace occurs, many people believe they can’t say or do anything to fix it. Whatever happens is always the other person’s problem (or fault), and if they just lay low they can escape any repercussions.

In reality, nothing could be further from the truth.

Everyone in the organization can and should take ownership of situations – not just the managers or leaders. Turning a blind eye to things or hoping for situations to resolve on their own will only lead to frustration. Here’s how to handle both internal and external negative situations and turn them around to reduce conflict in the workplace.

Internal Situation

An internal situation could be a co-worker who is continually negative and always dragging the team down. Or it could be someone who is lazy and not pulling his or her weight with the team. Unfortunately, most people think dealing with such internal situations is the manager’s job only. But in fact, anyone can take steps to address such issues.

Simply saying something like, “I know things are tight here right now. That’s why we all have to pull together and stay focused,” can help diffuse someone’s negativity. Granted, you can’t expect to step in and be the super-hero who saves the company from negative people, but you can have courage to step up and state the facts in a Direct with Respect® way.

Some people are so used to negative people or a destructive culture that they don’t want to risk turning negativity around. But it’s a risk you have to take. If you don’t – if you chicken out – you’ll pay the price later.

External Situations

The customer receives the wrong product…the client’s project is behind schedule and over budget…the local newspaper has printed some less-than-flattering information about your company. These are all examples of negative external situation.

During such times, it’s easy for people to play the “blame game.” They waste so much time finger-pointing and trying to discover the cause of the problem that they forget the real task at hand – to turn things around.

Whatever happened has happened. You can’t go back in time and change things. So stop focusing on the past. Now is when you – even if you’re not the leader – need to step up, take ownership, and decide to fix the situation – or at least get the company headed in the right direction. So what if it’s not your job. You’re a part of the team, which means you have a stake in the outcome. Therefore, do something now.

Small Steps Yield Big Results

In the end, whether the situation taking place is internal or external, you must have the courage to take action. You can’t wait for someone else to always take the lead. So commit to a decision and an action plan. Stay accountable for delivering against or acting upon that plan. And then focus on doing what’s best for the team – that’s the only way you’ll achieve the results you want.

Check out this article on Reducing Stress in the Workplace

Was this helpful?

Let us hear your thoughts in the comment section below.
Feel free to share these tips with your team – Just be sure to give Joyce credit when you share or publish.

Sign up at the RSS feed on the blog site to be included in future blog posts from Joyce on this subject.

Until Next Time…This is Joyce Weiss…and remember,

“You Get What You Tolerate!”

Filed Under: Articles on Stress, Conflict and Resolution Specialist, Conflict in the Workplace, Facts about Stress, How to Improve Communication in the Workplace, Improving Communication, Increase Respect in the Workplace

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